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英文電子郵件文法注意和寫信提示

時(shí)間:2023-05-04 19:15:44 商務(wù)英語(yǔ) 我要投稿
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英文電子郵件文法注意和寫信提示

一、文法上

英文電子郵件文法注意和寫信提示

1、切忌主客不分或模糊

例子:Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.

應(yīng)改為:Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We我們是主語(yǔ), 不是report。)

2、句子不要凌碎

例子:He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應(yīng)該連在一起。

3、結(jié)構(gòu)對(duì)稱,令人容易理解。

例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.

應(yīng)改為:The owner questioned the occupant's lease intentions and ink alterations of the contract.

4、單復(fù)數(shù)不要搞亂,不然會(huì)好刺眼,看不舒服。

例如:An authorized person must show that they have security clearance.

5、動(dòng)詞主詞要呼應(yīng)。想想這兩個(gè)分別:

1)This is one of the public-relations functions that is underbudgeted.

2)This is one of the public-relations functions, which are underbudgeted.

6、時(shí)態(tài)和語(yǔ)氣不要轉(zhuǎn)變太多?瓷虅(wù)英語(yǔ)已經(jīng)是苦事,不要浪費(fèi)人家的精力啊。

7、標(biāo)點(diǎn)要準(zhǔn)確

例如:He did not make repairs, however, he continued to monitor the equipment.

改為:He did not make repairs; however, he continued to monitor the equipment.

8、選詞正確

好像affect和effect,operative和operational等等就要弄清楚才好用啦。

9、拼字正確

有電腦拼字檢查功能后,就更加不能偷懶。

10、大小寫要注意

非必要不要整個(gè)字都是大寫,除非要罵人。

例如:MUST change to OS immediately. 外國(guó)人就覺得不禮貌和喝令人一樣。要強(qiáng)調(diào)的話,用底線,斜字,粗體就可以了。

二、 寫信提示

1、人家的名字千萬不要錯(cuò)。

老一輩的看到名字錯(cuò)就干脆攆去垃圾桶, 同樣,頭銜都不要錯(cuò)。頭銜或?qū)W位,任擇其一吧。以下是一樣的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt

2、多過一個(gè)男人,用Messrs,就是Misters的意思,不過不要跟名字,跟姓就行啦。

例如:Messrs. Smith, Wyatt, and Fury 。女人呢?用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子:Mses. Farb, Lionel, and Gray 。男女一齊呢?弄清楚稱呼就行。例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。

3、有人有自己頭銜就要跟緊。

例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜,有時(shí)不知道對(duì)方頭銜,干脆用Ms.算了. Ms. Sarah Gray

4、地址要低日期至少兩行。處名時(shí),職銜短可以一行過,長(zhǎng)就下一行吧。

例如:Ken Green, Presiden

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